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Rehire Student Employees

A student employee is considered a rehire if they are returning to the same position that they held in the most recent academic year or summer.

Student Rehire Resources 

Step-by-step video walkthrough on how to rehire a student

Steps to Rehire a Student Employee 

Review the  to identify students who have worked in the last academic year. 

• You can sort the spreadsheet by manager name, student name, or position code using the column filters.
• When filtering, choose, “See Just Mine.”
• Clear all filters before exiting. 

Once you have identified the students you are rehiring, complete the  for each student.

To complete the Rehire Form: 

• Identify the Assignment  Number in Column B of the .
  • Note: If you do not provide the correct assignment number, you will receive an email stating the rehire is not completed and submit it again.
• The start date can be any day in a future week. Work weeks begin on a Monday and students are not permitted to begin work before this start date.
• Include any additional notes in the “Additional Hiring Notes” field.
• Once all required fields are completed, select “Submit”. 

You will receive a confirmation email listing the name of the student and details of the rehire. Please review it carefully, and if any changes are needed, contact us at staffingservices@middlebury.edu.

On the following business day, you and the student will receive an email confirmation. This confirmation indicates that we have received the data, and the hire will be uploaded to Oracle.