Coordinator Instructions for Registration
Adding Courses
To add a course, a student must ask the faculty member for an “Instructor Approval” waiver. The faculty member can add the approval in Banner 9 or you can add the approval in Banner Admin using SFASRPO. Once the approval has been entered, then the student can register for the course.
Instructions for entering “Instructor Approval”
- Go to Banner
- Enter SFASRPO
- Enter student ID #
- Enter term (e.g. 202590 for Fall 2025)
- Click on Permit
- Select Instructor Approval (XINSTAPP) and click OK
- Enter course CRN
- Click Save
Important Notes
- Remember to enter approvals for all sections of the course (lecture, lab, discussion, drill, screening)
- The “Instructor Approval” overrides all restrictions except time conflicts
Time Conflicts
Students are required to obtain permission from both faculty members whose courses over-lap before registering. Faculty can now enter a time conflict waiver in Banner 9. If approved by your faculty member, you can also enter a time conflict waiver for the student in SFASRPO.
Instructions for entering “Waive Time Conflict”
- Go to Banner
- Select SFASRPO
- Enter student ID #
- Enter term (e.g. 202590 for Fall 2025)
- Click on Permit
- Select Waive Time Conflict (TIME) and click OK
- Enter course CRN
- Click Save
Auditing
Faculty should email their approval for a student to audit their course to registrar@middlebury.edu. We will then add the course to the student’s schedule.
Fifth Credit
- Seniors: Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, the student can register for the course.
- Sophomores and Juniors: Requests to take a 5th credit are managed by Class Deans. Once we receive email confirmation from the dean that the 5th credit has been approved, we will add it to the student’s schedule.
- First Year Students: Students in their first or second semester may not take 5 credits.
Registering for 4.5 Credits
- Seniors: Must contact the instructor for approval to take the course. Once the Instructor Approval has been entered in Banner, log into Banner and register for the course.
- DZdzǰ&Բ;–&Բ;ܲԾǰ:&Բ;Must fill out . The form requires an upload of advisor’s approval, so students must have that before they begin the form. The Office of the Registrar will add them to the class.
- First Year Students: Students in their first or second semester should contact their academic advisor to discuss the possibility of registering for 4.5 credits. If approved, first year students should fill out . NOTE: the form requires an upload of advisor’s approval. Once you submit the form, the Office of the Registrar will add you to the class.
Student Requests to Drop a Course
Students can drop courses themselves in Banner 9 until the end of the second week of the semester (or 3rd day of J-term). After that, students should email the course instructor and their advisor to notify them of their plan to drop. Email confirmations should be forwarded to registrar@middlebury.edu. When we have received both confirmations, then we will drop them from the course.
For Fall 2025, the deadline to drop a course is Friday, October 31st at 5:00 p.m. ET.